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QMRO Policy

Metadata Policy

for information describing items in the repository

  1. Anyone may access the metadata free of charge.
  2. No metadata re-use policy defined. Assume no rights at all have been granted.

Data Policy

for full-text and other full data items

  1. Anyone may access full items free of charge.
  2. All full items are individually tagged with differing rights permissions and conditions.

Content Policy

for types of document & data set held

  1. This is an institutional or departmental repository.
  2. The repository holds all types of materials.
  3. Deposited items may include:
    • working drafts
    • submitted versions (as sent to journals for peer-review)
    • accepted versions (author's final peer-reviewed drafts)
    • published versions (publisher-created files)
  4. Items are individually tagged with their version type and date.
  5. Principal Languages: English

Submission Policy

concerning depositors, quality & copyright

  1. Items may only be deposited by academic staff, and registered students of the organisation, or their delegated agents.
  2. Authors may only submit their own work for archiving.
  3. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of the repository, valid layout & format, and the exclusion of spam
  4. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
  6. Any copyright violations are entirely the responsibility of the authors/depositors.
  7. If the repository receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

  1. Items will be retained indefinitely.
  2. The repository will try to ensure continued readability and accessibility.
    • Items will be migrated to new file formats where necessary.
    • Where possible, software emulations will be provided to access un-migrated formats.
  3. The repository regularly backs up its files according to current best practice.
  4. The original bit stream is retained for all items, in addition to any upgraded formats.
  5. Items may not normally be removed from the repository.
  6. Acceptable reasons for withdrawal include:
    • Proven copyright violation or plagiarism
    • Legal requirements and proven violations
    • National Security
    • Falsified research
  7. Withdrawn items are not deleted per se, but are removed from public view.
  8. Withdrawn items' identifiers/URLs are retained indefinitely.
  9. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
    • a link to a replacement version, where available
    • a note explaining the reasons for withdrawal
  10. The metadata of withdrawn items will not be searchable.
  11. Changes to deposited items are not permitted.
  12. Errata and corrigenda lists may be included with the original record if required.
  13. If necessary, an updated version may be deposited.
    • The earlier version may be withdrawn from public view.
    • The item's persistent URL will always link to the latest version.
  14. In the event of the repository being closed down, the database will be transferred to another appropriate archive.
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